Taking Classes at Ivy Tech

Ivy Tech guest application instructions

Domestic students
Purpose

IU Indianapolis students can register for and enroll in course(s) at Ivy Tech Community College–Indianapolis Service Area while maintaining IU Indianapolis as their home institution via the Ivy Tech guest student application.

To qualify for the use of the Ivy Tech guest student application, an IU Indianapolis student must be in good standing (not dismissed) and concurrently enrolled in at least one course at IU Indianapolis for fall and spring semesters. There is no concurrent enrollment requirement for the summer semester unless the student plans to use the Passport Financial Assistance Agreement.

Deadlines
  • Preferred deadline: Five (5) weeks before the start of the course
  • Processing deadline: One (1) week before the start of the course
  • Final deadline (not recommended unless extenuating circumstances): Monday before the start of the course
  • If an IU Indianapolis student turns in the Ivy Tech guest student application later than the processing deadline above, there is no guarantee Ivy Tech can process the application before the course begins.

*Please contact the Passport Office to confirm deadlines, as they are subject to change per semester.

NOTE: Ivy Tech begins registering for courses one (1) month before IU Indianapolis. It is recommended that students turn in a completed Ivy Tech guest student application as soon as possible.

Ivy Tech guest student application process—IU Indianapolis domestic students
  1. The Ivy Tech guest student application is available here. IU Indianapolis students are required to provide proof of academic standing with IU Indianapolis by providing Ivy Tech with one of the following: a verification of academic standing form (to be completed by an IU Indianapolis advisor), a current IU Indianapolis transcript, or other written verification. Submitting proof of academic standing will ensure the IU Indianapolis student is in good standing (not dismissed) at IU Indianapolis. If the IU Indianapolis student plans to utilize their IU Indianapolis financial aid to pay for the Ivy Tech guest course(s), an IU Indianapolis academic advisor MUST sign the Passport Financial Assistance Agreement.
  2. To view Ivy Tech’s course offerings, visit their course schedule search. You may select multiple Ivy Tech campuses, but if the IU Indianapolis student plans to use the Passport Financial Assistance Agreement, be sure select an Indianapolis service area location. If you select a course that is not in the Ivy Tech Indianapolis service area region, the Passport Financial Assistance Agreement Form cannot be utilized.
  3. Students should submit the Ivy Tech guest student application online directly to Ivy Tech Admissions electronically.
  4. Approximately 7–10 Ivy Tech business days after you have submitted the Ivy Tech guest student application, the IU Indianapolis student will receive an email with instructions on how to log in to My Ivy to enroll in their Ivy Tech guest course(s). As a reminder, the student must register/enroll in the Ivy Tech course(s) through their Ivy Tech My Ivy account; the Ivy Tech guest student application will not automatically enroll the IU Indianapolis student in the Ivy Tech guest course(s).
  5. If the IU Indianapolis student would like to pay for their Ivy Tech guest course(s) with their awarded IU Indianapolis financial aid, the student will also need a Passport Financial Assistance Agreement (process outlined below).
  6. A new Ivy Tech guest student application must be completed every semester, and the IU Indianapolis student may only register for the courses listed on the application.

NOTE: Students must receive a minimum grade of C or above unless a higher grade is needed as noted by a student's IU Indianapolis academic advisor for the Ivy Tech course to transfer to IU Indianapolis and apply toward the student’s IU Indianapolis major.

Passport Financial Assistance Agreement (PFAA)

*Starting fall 2016, students enrolled in 12–18 credit hours at IU Indianapolis should consult with the IU Indianapolis Office of Student Financial Services for financial aid eligibility.

  1. If you wish to use IU Indianapolis financial aid to pay for Ivy Tech guest course(s), you must complete a Passport Financial Assistance Agreement (PFAA). You should also complete the form if you receive any aid with a credit hour requirement that will not be met by your IU Indianapolis credits alone. If you do not complete the PFAA, Ivy Tech will not communicate the total number of concurrent credit hours to the IU Indianapolis Office of Student Financial Services.
  2. IU Indianapolis students must enroll in a minimum of three (3) credits at IU Indianapolis and Ivy Tech to qualify for the Passport Financial Assistance Agreement.
  3. The PFAA should be submitted after you have enrolled in your course(s) at Ivy Tech. If you are not registered and do not provide a C# on the form, it will not be processed. As a reminder, students cannot utilize financial aid through Ivy Tech while enrolled as a guest student.
  4. After you have enrolled in the course(s) at Ivy Tech, the student must submit the Passport Financial Assistance Agreement directly to Ivy Tech’s Express Enrollment Services on the first floor of the NMC building at 50 W. Fall Creek Parkway, North Drive, or indy-finaid@ivytech.edu. The student should make a copy of the form before submission.

NOTE:The Passport Office does not accept the Passport Financial Assistance Agreement.

  1. If the PFAA is turned in fewer than three (3) weeks before the start of the semester, the student will be responsible for paying toward their Ivy Tech balance (approximately a third of their Ivy Tech balance), even if you have not received the expected financial aid from IU Indianapolis. Once the PFAA is processed and approved at IU Indianapolis, students that have enough aid to cover their entire balance will be reimbursed from Ivy Tech for their initial payment. 
  2. To ensure a stress-free financial aid experience, Ivy Tech asks that all students set up a payment plan, regardless of the aid they anticipate receiving from IU Indianapolis. Students can access information about Ivy Tech’s payment plans.
    NOTE:There is a fee associated with setting up an Ivy Tech payment plan.
  3. As a reminder, the Passport Financial Assistance Agreement does not imply that IU Indianapolis will pay Ivy Tech directly on your behalf with a few exceptions, such as the 21st Century Scholars Grant and the Frank O’Bannon Grant (see form for details). If the student receives CVO benefits, they should follow up with the IU Indianapolis Office for Veterans and Military Personnel for additional information about their aid.
  4. Once the Passport Financial Assistance Agreement is processed, IU Indianapolis students with remaining aid will receive a refund from IU Indianapolis. Students should then use this refund to pay Ivy Tech directly.
Obtaining Ivy Tech transcripts

When a student has completed their Ivy Tech guest course(s), they must request an official transcript from Ivy Tech to IU Indianapolis for a fee of $5 to ensure the credit hours transfer to IU Indianapolis.

This official transcript may be requested through the student’s Ivy Tech My Ivy account and sent electronically to the IU Indianapolis Office of Undergraduate Admissions at mycredit@iupui.edu.

If the student is having difficulty accessing their My Ivy account, the student can contact Parchment Exchange (the online transcript request system) at the  Ivy Tech Registrar Office. Select the "Click here to request your transcript" hyperlink to be redirected to the Parchment Exchange form.

Questions regarding the evaluation timeline of Ivy Tech transcripts should be directed to the IU Indianapolis Office of Undergraduate Admissions at 317-274-4591, extension 0.

International students
Purpose

IU Indianapolis students can register for and enroll in course(s) at Ivy Tech Community College–Indianapolis Service Area while maintaining IU Indianapolis as their home institution via the Ivy Tech guest student application.

To qualify for the use of the Ivy Tech guest student application, an IU Indianapolis student must be in good standing (not dismissed) and concurrently enrolled in at least one course at IU Indianapolis for fall and spring semesters. There is no concurrent enrollment requirement for the summer semester unless the student plans to use the Passport Financial Assistance Agreement.

Deadlines
  • Preferred deadline: Five (5) weeks before the start of the course
  • Processing deadline: One (1) week before the start of the course
  • Final deadline (not recommended unless extenuating circumstances): Monday before the start of the course
  • If an IU Indianapolis student turns in the Ivy Tech guest student application later than the processing deadline above, there is no guarantee Ivy Tech can process the application before the course begins.

*Please contact the Passport Office to confirm deadlines, as they are submitted to change per semester.

NOTE: Ivy Tech begins registering for courses one (1) month before IU Indianapolis. It is recommended that students turn in a completed Ivy Tech guest student application as soon as possible.

Ivy Tech guest student application process—IU Indianapolis international students
  1. The Ivy Tech guest student application is available here. IU Indianapolis students are required to provide proof of academic standing with IU Indianapolis by providing Ivy Tech with one of the following: a verification of academic standing form (to be completed by an IU Indianapolis advisor), a current IU Indianapolis transcript, or other written verification. Submitting proof of academic standing will ensure the IU Indianapolis student is in good standing (not dismissed) at IU Indianapolis. If the IU Indianapolis student plans to utilize their IU Indianapolis financial aid to pay for the Ivy Tech guest course(s), an IU Indianapolis academic advisor MUST sign the Passport Financial Assistance Agreement.
  2. To view Ivy Tech’s course offerings, visit their course schedule search. You may select multiple Ivy Tech campuses, but if the IU Indianapolis student plans to use the Passport Financial Assistance Agreement, be sure select an Indianapolis service area location. If you select a course that is not in the Ivy Tech Indianapolis service area region, the Passport Financial Assistance Agreement Form cannot be utilized.
  3. Students should submit the Ivy Tech guest student application along with a copy of their I-20 online directly to Ivy Tech Admissions electronically.

NOTE: If the student holds an F-1 visa, you must submit an electronic copy of your I-20 to process the Ivy Tech guest student application. Without the entire I-20, the application will not be processed. Visas are NOT acceptable.

  1. Approximately 7–10 Ivy Tech business days after you have submitted the Ivy Tech guest student application, the IU Indianapolis student will receive an email with instructions on how to log into My Ivy to enroll in their Ivy Tech guest course(s). As a reminder, the student must register/enroll in the Ivy Tech course(s) through their Ivy Tech My Ivy account; the Ivy Tech guest student application will not automatically enroll the IU Indianapolis student in the Ivy Tech guest course(s).
  2. If the IU Indianapolis student would like to pay for their Ivy Tech guest course(s) with their awarded IU Indianapolis financial aid, the student will also need a Passport Financial Assistance Agreement (process outlined below).
  3. A new Ivy Tech guest student application must be completed every semester, and the IU Indianapolis student may only register for the courses listed on the application.

NOTE: Students must receive a minimum grade of C or above unless a higher grade is needed as noted by a student's IU Indianapolis academic advisor for the Ivy Tech course to transfer to IU Indianapolis and apply toward the student’s IU Indianapolis major.

Additional notes for IU Indianapolis international students
  1. Before selecting your Ivy Tech courses, please confirm the number of online credit hours your program allows with the IU Indianapolis Office of International Affairs.  
  2. SACM students have additional requirements (see below).
  3. Once enrolled in Ivy Tech course(s), the student should complete the Concurrent enrollment verification eForm located in their iStart account. The eForm document verifies the student's full-time enrollment during the semester where the student must include a copy of their Ivy Tech schedule. Additional information can be found on the IU Indianapolis Office of International Affairs website.

Saudi Arabian Cultural Mission (SACM) students

After an IU Indianapolis SACM student submits their Ivy Tech guest student application, the student should prepare to submit two (2) items to their SACM advisor:

  1. A letter of admission from Ivy Tech. The email as mentioned above from Ivy Tech’s Admissions Office will satisfy this requirement.
  2. A letter from the student’s IU Indianapolis academic advisor explaining why the student is taking the course at Ivy Tech instead of IU Indianapolis.
  3. From there, the student’s SACM advisor will prepare a letter of financial promise to Ivy Tech. The student will then need to submit this letter to Ivy Tech’s Financial Aid Office. The letter may be submitted in person to Ivy Tech’s Express Enrollment Services on the first floor of the NMC building at 50 W. Fall Creek Parkway, North Drive. Or, it may also be submitted to indy-finaid@ivytech.edu.
Passport Financial Assistance Agreement (PFAA)

Starting fall 2016, students enrolled in 12–18 credit hours at IU Indianapolis should consult with the IU Indianapolis Office of Student Financial Services for financial aid eligibility.

  1. If you wish to use IU Indianapolis financial aid to pay for Ivy Tech guest course(s), you must complete a Passport Financial Assistance Agreement (PFAA). You should also complete the form if you receive any aid with a credit hour requirement that will not be met by your IU Indianapolis credits alone. If you do not complete the PFAA, Ivy Tech will not communicate the total number of concurrent credit hours to the IU Indianapolis Office of Student Financial Services.
  2. IU Indianapolis students must enroll in a minimum of three (3) credits at IU Indianapolis and Ivy Tech to qualify for the Passport Financial Assistance Agreement. 
  3. The PFAA should be submitted after you have enrolled in your course(s) at Ivy Tech. If you are not registered and do not provide a C# on the form, it will not be processed. As a reminder, students cannot utilize financial aid through Ivy Tech while enrolled as a guest student. 
  4. After you have enrolled in the course(s) at Ivy Tech, the student must submit the Passport Financial Assistance Agreement directly to Ivy Tech’s Express Enrollment Services on the first floor of the NMC building at 50 W. Fall Creek Parkway, North Drive, or indy-finaid@ivytech.edu. The student should make a copy of the form before submission.

NOTE:The Passport Office does not accept the Passport Financial Assistance Agreement.

  1. If the PFAA is turned in fewer than three (3) weeks before the start of the semester, the student will be responsible for paying toward their Ivy Tech balance (approximately a third of their Ivy Tech balance), even if you have not received the expected financial aid from IU Indianapolis. Once the PFAA is processed and approved at IU Indianapolis, students that have enough aid to cover their entire balance will be reimbursed from Ivy Tech for their initial payment.
  2. To ensure a stress-free financial aid experience, Ivy Tech asks that all students set up a payment plan, regardless of the aid they anticipate receiving from IU Indianapolis. Students can access information about Ivy Tech’s payment plans.
    NOTE: There is a fee associated with setting up an Ivy Tech payment plan.
  3. As a reminder, the Passport Financial Assistance Agreement does not imply that IU Indianapolis will pay Ivy Tech directly on your behalf with a few exceptions, such as the 21st Century Scholars Grant and the Frank O’Bannon Grant (see form for details). If the student receives CVO benefits, they should follow up with the IU Indianapolis Office for Veterans and Military Personnel for additional information about their aid.
  4. Once the Passport Financial Assistance Agreement is processed, IU Indianapolis students with remaining aid will receive a refund from IU Indianapolis. Students should then use this refund to pay Ivy Tech directly. 
Obtaining Ivy Tech transcripts

When a student has completed their Ivy Tech guest course(s), they must request an official transcript from Ivy Tech to IU Indianapolis for a fee of $5 to ensure the credit hours transfer to IU Indianapolis.

This official transcript may be requested through the student’s Ivy Tech My Ivy account and sent electronically to the IU Indianapolis Office of Undergraduate Admissions at mycredit@iupui.edu.

If the student is having difficulty accessing their My Ivy account, the student can contact Parchment Exchange (the online transcript request system) at the  Ivy Tech Registrar Office. Select the "Click here to request your transcript" hyperlink to be redirected to the Parchment Exchange form.

Questions regarding the evaluation timeline of Ivy Tech transcripts should be directed to the IU Indianapolis Office of Undergraduate Admissions at 317-274-4591, extension 0.

Complete the Passport Financial Assistance Form

The Passport Financial Assistance Agreement is a coordinated effort between Ivy Tech Community College–Indianapolis Service Area and IU Indianapolis that allows enrollment at both institutions to be considered for financial aid purposes. To complete the Passport financial assistance, follow the following link to learn more about the process.

Learn more