To assist your work with students looking to take classes at IU Indianapolis or Ivy Tech, we've compiled frequently asked questions and other resources.
Welcome academic advisors
iGPS: IU Indianapolis's degree maps
To view IU Indianapolis degree maps, please visit: one.iu.edu/task/iu/degree-map-search and select IU Indianapolis, the Academic Unit (school) in which the major resides, select SEARCH for your major, and select VIEW. The map will display the four-year academic plan for degree completion as well as two-year plan for degree completion for students who transfer to IU Indianapolis from Ivy Tech with an associate’s degree on the Indiana TSAP plan.
Guide for the Guest Student Application (GSA)
If you have a student who is currently enrolled at IU Indianapolis and wants to take a class at Ivy Tech, they must complete the guest student application.
Purpose:
IU Indianapolis students can register for and enroll in
To qualify for the use of the Ivy Tech Guest Student Application, an IU Indianapolis student must be in good standing and concurrently enrolled in at least one course at IU Indianapolis for fall and spring semesters. There is no concurrent enrollment requirement for the summer semester unless the student plans to use the Passport Financial Assistance Agreement.
Deadlines:
- Preferred Deadline: Five (5) weeks before the start of the course
- Processing Deadline: One (1) week before the start of the course
- Final Deadline (not recommended unless extenuating circumstances): Monday before the start of the course
- If an IU Indianapolis student turns in the Ivy Tech Guest Student Application later than the ‘processing deadline’ above, there is no guarantee Ivy Tech can process the application before the course begins.
*Please contact the Passport Office to confirm deadlines, as they are subject to change per semester.
NOTE: Ivy Tech begins registering for courses one (1) month before IU Indianapolis. It is recommended that students turn in a completed Ivy Tech Guest Student Application as soon as possible.
- The Ivy Tech Guest Student Application should be filled out first. IU Indianapolis students are required to provide proof of academic standing with IU Indianapolis by providing Ivy Tech with one of the following: a verification of academic standing form (to be completed by an IU Indianapolis advisor), a current IU Indianapolis transcript, or other written verification. Submitting proof of academic standing will ensure the IU Indianapolis student is in good standing at IU Indianapolis. If the IU Indianapolis student plans to utilize their IU Indianapolis financial aid to pay for the Ivy Tech guest course(s), an IU Indianapolis academic advisor MUST sign the Passport Financial Assistance Agreement.
- To view Ivy Tech’s course offerings, visit their course schedule search. You may select multiple Ivy Tech campuses, but if the IU Indianapolis student plans to use the Passport Financial Assistance Agreement, be sure to select an Indianapolis Service Area Location. If you select a course that is not in the Ivy Tech Indianapolis Service Area region, the Passport Financial Assistance Agreement Form cannot be utilized.
- Students should submit the Ivy Tech Guest Student Application online directly to Ivy Tech Admissions electronically.
- Approximately 7-10 Ivy Tech business days after you have submitted the Ivy Tech Guest Student Application, the IU Indianapolis student will receive an email with instructions on how to log into ‘My Ivy’ to enroll in their Ivy Tech guest course(s). As a reminder, the student must register/enroll in the Ivy Tech course(s) through their Ivy Tech ‘My Ivy’ account; the Ivy Tech Guest Student Application will not automatically enroll the IU Indianapolis student in the Ivy Tech guest course(s).
- If the IU Indianapolis student would like to pay for their Ivy Tech guest course(s) with their awarded IU Indianapolis financial aid, the student will also need a Passport Financial Assistance Agreement (process outlined below).
- A new Ivy Tech Guest Student Application must be completed every semester and the IU Indianapolis student may only register for the courses listed on the application.
NOTE: Students must receive a minimum grade of "C" or above unless a higher grade is needed as noted by a student's IU Indianapolis academic advisor, for the Ivy Tech course to transfer to IU Indianapolis and apply toward the student’s IU Indianapolis major.
- The Ivy Tech Guest Student Application should be filled out first. IU Indianapolis students are required to provide proof of academic standing with IU Indianapolis by providing Ivy Tech with one of the following: a verification of academic standing form(to be completed by an IU Indianapolis advisor), a current IU Indianapolis transcript, or other written verification. Submitting proof of academic standing will ensure the IU Indianapolis student is in good standing at IU Indianapolis. If the IU Indianapolis student plans to utilize their IU Indianapolis financial aid to pay for the Ivy Tech guest course(s), an IU Indianapolis academic advisor MUST sign the Passport Financial Assistance Agreement.
- To view Ivy Tech’s course offerings, visit their course schedule search. You may select multiple Ivy Tech campuses, but if the IU Indianapolis student plans to use the Passport Financial Assistance Agreement, be sure to select an Indianapolis Service Area Location. If you select a course that is not in the Ivy Tech Indianapolis Service Area region, the Passport Financial Assistance Agreement Form cannot be utilized.
- Students should submit the Ivy Tech Guest Student Application along with a copy of their I-20 online directly to Ivy Tech Admissions electronically.
NOTE: If the student holds an F-1 visa, you must submit an electronic copy of your I-20 to process the Ivy Tech Guest Student Application. Without the entire I-20, the application will not be processed. Visas are NOT acceptable.
- Approximately 7-10 Ivy Tech business days after you have submitted the Ivy Tech Guest Student Application, the IU Indianapolis student will receive an email with instructions on how to log into ‘My Ivy’ to enroll in their Ivy Tech guest course(s). As a reminder, the student must register/enroll in the Ivy Tech course(s) through their Ivy Tech ‘My Ivy’ account; the Ivy Tech Guest Student Application will not automatically enroll the IU Indianapolis student in the Ivy Tech guest course(s).
- If the IU Indianapolis student would like to pay for their Ivy Tech guest course(s) with their awarded IU Indianapolis financial aid, the student will also need a Passport Financial Assistance Agreement (process outlined below).
- A new Ivy Tech Guest Student Application must be completed every semester and the IU Indianapolis student may only register for the courses listed on the application.
NOTE: Students must receive a minimum grade of "C" or above unless a higher grade is needed as noted by a student's IU Indianapolis academic advisor, for the Ivy Tech course to transfer to IU Indianapolis and apply toward the student’s IU Indianapolis major.
Additional Notes for IU Indianapolis International Students
- Before selecting your Ivy Tech courses, please confirm the number of online credit hours your program allows with the IU Indianapolis Office of International Affairs.
- SACM students have additional requirements (see below).
- Once enrolled in Ivy Tech course(s), the student should complete the Concurrent Enrollment Verification eForm located in their Atlas account. The eForm documents verify the students’ full-time enrollment during the semester, where the student must include a copy of their Ivy Tech schedule. Additional information can be found on the IU Indianapolis Office of International Affairs website.
Saudi Arabian Cultural Mission (SACM) Students
After an IU Indianapolis SACM student submits their Ivy Tech Guest Student Application, the student should prepare to submit two (2) items to their SACM advisor:
1. A letter of admission from Ivy Tech. The email as mentioned above from Ivy Tech’s Admissions Office will satisfy this requirement.
2. A letter from the student’s IU Indianapolis academic advisor explaining why the student is taking the course at Ivy Tech instead of IU Indianapolis.
From there, the student’s SACM advisor will prepare a letter of financial promise to Ivy Tech. The student will then need to submit this letter to Ivy Tech’s Financial Aid Office.
The letter may be submitted in person to Ivy Tech’s Express Enrollment Services on the first floor of the NMC building at 50 W. Fall Creek Parkway, North Drive. Or, it may also be submitted to indy-finaid@ivytech.edu.
Obtain and send transcripts
When a student has completed their Ivy Tech guest course(s), they must request an official transcript from Ivy Tech to IU Indianapolis for a fee of $5 to ensure the credit hours transfer to IU Indianapolis.
This official transcript may be requested through the student’s Ivy Tech ‘My Ivy’ account and sent electronically to IU Indianapolis’s Office of Undergraduate Admissions at mycredit@iupui.edu.
Questions regarding the evaluation timeline of Ivy Tech transcripts should be directed to the IU Indianapolis Office of Undergraduate Admissions.
- Log on to your Ivy Tech MyIvy Account
- Click “Student”
- Click “Advising”
- Click “Request Official Transcripts”
- Click “Proceed to Parchment Exchange”
- Click “Order or track a transcript
Send transcript to IU Indianapolis
- mycredit@iupui.edu is the email address that should be used for the recipient contact information if sending electronically.
Requesting a transcript in person
- You can also go to the Express Enrollment Office at Ivy Tech and put in a request to mail your transcript to IU Indianapolis.
The cost to request an official transcript is $5.
If you have earned any other college or university credit (including dual-enrollment credit) other than Ivy Tech Community College, please submit those official transcripts to IU Indianapolis as well. Usually, the Office of the Registrar at your former institution will be the official record keeper of your official transcript.
Instructions for SACM Students
For SACM STUDENTS:
Thank you for submitting your guest student application to take courses at Ivy Tech. We will send your application to Ivy Tech for processing, and you should receive an email from Ivy Tech's Office of Admissions within 7-10 business days. This email will provide the necessary instructions to find and enroll in your chosen course.
Once you have enrolled in your course, be sure to complete the Concurrent Enrollment Verification eForm located in your One.IU account to show that you are enrolled full-time during the semester. In addition, you will also need to include a copy of your Ivy Tech schedule. Additional information can be found at the following link:
https://international.indianapolis.iu.edu/visas/f1-students/enrollment/index.html
In the meantime, you should prepare to submit 2 items to your SACM advisor:
(1) A letter of admission from Ivy Tech. The aforementioned email will satisfy this requirement.
(2) A letter from your IU Indianapolis Academic Advisor explaining why you are taking the course at Ivy Tech instead of IU Indianapolis.
From there, your SACM advisor will prepare a letter of financial promise to Ivy Tech. You will then need to submit this letter to Ivy Tech's Financial Aid Office.
Lastly, if you have any questions, please contact the Office of International Affairs:
Business/SPEA Building
902 West New York Street
Indianapolis, IN 46202
Hours: 9 AM – 5 PM
317-274-7000
Ivy Tech transfer advocates
The Passport Office assists currently enrolled students within the Ivy Tech Indianapolis Service area at the following Ivy Tech locations: North Meridian Indianapolis, Lawrence, Noblesville, Avon, Franklin, Shelbyville, Mooresville, Greencastle, and IndyWest. If the student is attending an Ivy Tech campus outside the Indianapolis Service Area, please refer them to their Ivy Tech transfer advocate at their Ivy Tech campus.